Content Casting Privacy Policy
Effective date: 14th day of May, 2024
At Content Casting, we take your privacy seriously and are committed to protecting the personal data we collect from you in accordance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. This statement outlines how we handle your data, your rights under the GDPR, and our responsibilities as a data controller.
www.content-casting.com (the "Site") is owned and operated by Content Casting Ltd. Content Casting Ltd is the data controller and can be contacted at: privacy@content-casting.com
Purpose
The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:
The personal data we will collect;
Use of collected data;
Who has access to the data collected; and
The rights of Site users.
This Privacy Policy applies in addition to the terms and conditions of our Site.
GDPR
For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the "GDPR"). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.
We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.
Consent
By using our Site users agree that they consent to:
1. The conditions set out in this Privacy Policy.
When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew your consent unlawful.
Additionally, by applying for roles and submitting your information, you consent to Content Casting Ltd. processing your data for casting purposes. This consent covers the collection, use, and disclosure of your personal information as detailed above.
You can withdraw your consent by: By emailing privacy@content-casting.com.
Legal Basis for Processing
We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.
We rely on the following legal bases to collect and process the personal data of users in the EU:
Users have provided their consent to the processing of their data for one or more specific purposes;
Processing of user personal data is necessary for us or a third party to pursue a legitimate interest. Our legitimate interest is not overridden by the interests or fundamental rights and freedoms of users. Our legitimate interest(s) include: Our legitimate interests in processing personal data include managing our talent database for efficient talent matching, conducting marketing communications about casting calls and industry updates, ensuring network and information security, improving our services, handling legal claims and ensuring regulatory compliance. We are committed to balancing these interests responsibly with the rights and freedoms of the individuals whose data we handle.;
Processing of user personal data is necessary for us to take, at the request of a user, steps before entering a contract or for the performance of a contract to which a user is a party. If a user does not provide the personal data necessary to perform a contract the consequences are as follows: If you choose not to provide your personal data, we will be unable to consider you for casting opportunities. Providing your personal information is necessary for us to evaluate your suitability for roles and to fulfill our contractual obligations to you. Without this information, our ability to offer you casting services will be limited.; and
Processing of user personal data is necessary for us to comply with a legal obligation. If a user does not provide the the personal data necessary for us to perform a legal obligation the consequences are as follows: In our operations as a casting company based in the UK, we are legally obliged to process personal data in accordance with the UK's Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR). This includes fulfilling obligations under employment law, maintaining accurate records for business and tax purposes, and ensuring compliance with contractual and regulatory requirements. Such legal obligations ensure that we conduct our business in a manner that upholds the rights of the individuals we represent and complies with UK law.
Personal Data We Collect
Content Casting Ltd. collects personal data essential for the assessment and selection of candidates for a variety of productions, including television shows, branded content, advertisements, and podcasts. We collect personal data through multiple channels: application forms, our website, casting phone calls, Zoom auditions, and in person during general research chats with potential applicants. This data may include, but is not limited to:
Full name
Contact details (email address, phone number, address)
Date of birth
Sex
Photographs and video submissions
Social media profiles
Personal attributes and skills relevant to casting
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.
How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.
The data we collect when the user performs certain functions may be used for the following purposes:
1. Casting decisions and communication.
Who We Share Personal Data With
Employees
We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.
Third Parties
We may share user data with the following third parties:
Website Privacy Policy Page 4 of 6
1. Partners such as production companies, broadcasters, and marketing agencies involved in our projects.
We may share the following user data with third parties:
1. The types of data we share with third parties typically include contact details, professional backgrounds, demographic information, personal interests such as hobbies and relationship history, and other relevant personal attributes. These details assist in evaluating suitability for roles and facilitate communication and logistical arrangements with production partners. We ensure the confidentiality and security of all shared data through strict data protection agreements.
We may share user data with third parties for the following purposes:
1. We share personal data with these third parties only when necessary for the completion of the services requested, such as casting, production, and promotion of content.
Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.
Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:
1. If the law requires it;
2. If it is required for any legal proceeding;
3. To prove or protect our legal rights; and
4. To buyers or potential buyers of this company in the event that we seek to sell the company.
If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.
How Long We Store Personal Data
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements. Should you wish to withdraw your application or request deletion of your data, please contact us at privacy@content-casting.com.
Additionally, you have the option to consent to us retaining your personal data for longer periods to inform you about future casting opportunities. If you opt-in for this extended retention, we will send you annual reminders to confirm whether you wish to remain in our database. This ensures you continue to receive relevant casting calls without compromising your right to data privacy.
How We Protect Your Personal Data
We take the security of user data very seriously and implement a range of technical and organisational measures to protect it against unauthorised access, alteration, disclosure, or destruction. These measures include secure data storage practices, data encryption, password-protected documents, and stringent access controls that ensure only a limited number of authorised personnel have access to the data. Our security policies and procedures are continually reviewed and updated as necessary to meet the highest standards of data protection. Our employees are bound by strict confidentiality agreements.
Your Rights as a User
Under the GDPR, you have the following rights:
Right to be Informed: You can receive clear and comprehensive information about how we collect and use your personal data.
Right to Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request correction of inaccurate or incomplete data.
Right to Erasure: You can request the deletion of your data under certain conditions.
Right to Restrict Processing: You can request that we limit the processing of your data under certain circumstances.
Right to Data Portability: You can request the transfer of your data to another organisation.
Right to Object: You can object to the processing of your data based on legitimate interests.
Children
We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer.
How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact our privacy officer here privacy@content-casting.com
How to Opt-Out of Data Collection, Use or Disclosure
In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below:
1. Users can opt-out of certain forms of data collection, use, and disclosure. Specifically, users may choose not to receive marketing communications or have their data shared with third parties for non-essential purposes by contacting us directly. To opt-out, please email your request to privacy@content-casting.com. You can opt-out by requesting the deletion of your data, please send an email to privacy@content-casting.com.
Modifications
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.
Complaints
If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority by contacting the Information Commissioner’s Office (ICO).
Contact Information
If you have any questions, concerns or complaints, you can contact us at privacy@content-casting.com